Jobs

Job Title: Executive Director

Primary Purpose:

To work with the Board of Trustees and the AD to strategize, plan, and oversee all library operations. Directs government relations, community awareness and development efforts of the Library.

Essential Functions:

• Community Visibility: Long range and annual, community-wide Library visibility for patrons, schools, donors, staff, and potential organizations for affiliation; assures awareness and oversees the implementation of strategies to enhance visibility to, and engagement by, the community including media efforts (publicity,
  press releases, promotion of library mission, activities, services, and events)
• Culture & Staffing Leader: Oversees development and implementation of workforce plans (staff and volunteers); with AD, defines, communicates, models, and guides selection of staff and volunteers for desired culture fit; in support to AD, recruits, selects, onboards, assesses performance and culture delivery, assures
  continuing development, and disciplines/terminates staff and volunteers as appropriate; assures personnel policies and practices are in compliance with federal and state laws and applied consistently and equitably.
• Governance: Works with Board President to ensure committee staffing and functionality; attends and participates in all meetings of Board of Trustees and Committees; meets regularly with the Friends of the Library; leads and implements Strategic Plan with Executive Committee; works with AD and Treasurer to develop annual budget, reports to board on budget, financial status, and endowment funds; prepares recommendations for capital improvements; submits annual report to CT State Library; coordinates library services with
  other agencies, as needed; oversees facilities to assure maintenance and servicing of grounds, building, and equipment; assures familiarity and compliance with local, state and federal
  requirements for libraries.
• Development: presents and advocates for annual requests for towns’ financial support and attends town budget meetings; plays active role in fund-raising and development effort
• Fiscal Oversight: Sets annual budget and oversees financial management, audits, bookkeeping, and fiscal forecasting;

Non-Essential Duties:

• Supports development and communication of Library procedures, guidelines, and work standards to assure efficacy of Library operation.
• Provides back-up oversight of work schedule for staff, assuring adequate staffing during Library hours.
• Performs any other duties as assigned by the Board of Trustees.

Measures of Success:

● Growth in Library patrons, volunteers, and funding.
● Library staff and volunteer engagement.
● Consistent record of federal, state, and local compliance.
● Facilitates a welcoming environment, safety, security, and access for individuals of all abilities, comfort, and aesthetics.
● Increasing fiscal strength.
● Innovative and best Library practices.

Impact on Organization:

● Efficacy of culture, service, staffing, operations, processes, fiscal wellbeing, technology, grounds and facilities.
● Community visibility and appreciation driving patronage as well as preservation/growth of endowment.
● Career development and growth of staff.

Critical Work Relationships and Workflow Interdependencies with Internal and External stakeholders:

● Community leaders and members, public officials, and funding partners.
● Regional and state library leaders.
● Members of Board of Trustees, Members of Friends of the Library, and donors.
● Staff, Volunteers
● Consultants and Vendors.

Work Schedule:

Work schedule will be flexible based on Board and Committee evening meeting schedules as well as occasional evenings and weekends for Library events.

MINIMUM Qualifications:

• Master’s Degree in Library Science (MLS)
• Progressively responsible experience in leadership with proven ability in Board management and organizational governance, administration, budgeting and fiscal management, planning, human resource management, fundraising and community engagement.

PREFERRED Qualifications:

• Leadership expertise within a Library environment.
• Experience as a community leader and as a representative to municipal funding bodies.
• Ability to provide own transportation as needed for job and travel requirements.

KSAs (Knowledge, Skills, and Abilities)

• Trends and best practices in library science and library service functionality.
• Emerging technologies and their application to libraries including hardware, software, and databases for library operation.
• Principles and practices of leadership and organization and library management including: planning and budgeting; financial, HR, IT, and operations management; and program design and evaluation.
• Budgeting and financial operation including experience with Board Finance functionality, interface with auditors, and governmental finance bodies.
• Planning, organizing, leading, and measuring the effectiveness of operations, activities, programs, and services of a library.
• Expertise in developing community awareness and engagement.
• Influence with and without authority.
• Highly effective communications – preparation and presentation of technical and narrative/promotional reports or information in oral and written form.
• Ability to knowledgeably work with a Finance Committee and auditors to effectively prepare and manage the budget, support efforts for capital investments/improvements, and effectively forecast financial needs and
  impacts.
• Effective fund-raising strategies including philanthropic, grant writing, and events.
• Highly effective communications, working relationships, and collaboration with all staff, volunteers, patrons, Friends of the Library, Trustees, government officials, community partners, suppliers, and the general public.
• Accountable, modeling a ‘can do’ mindset and delivering role outcomes in a reliable and professional manner.
• Consistently works as an engaged team member with a diverse group of individuals, sharing ideas, impartially considering different perspectives, seeking and acting positively upon feedback, and looking for ways to enhance our Library.
• Provides stellar service, ensuring all feel welcomed, respected, and equitably
  supported.

Physical, Mental Demands, Sensory and Environmental Demands

• Works in standard office and school building environments.
  Note: Also see the Summary of Physical, Mental, Sensory and Environmental Requirements Needed to Perform Essential Functions for this position.